EKRooms has a couple of features that allow you to create different kinds of lists to events for internal use or display:the Matrix View and the Week(s) View.  These two types of views can be helpful if you would like to show what kind of events are happening in one room for a given week or a concise picture of all events happening at a given time.  These displays can be printed out and placed on room doors or emailed to others.

What is the Matrix View?

The Matrix View in EKRooms is a way to display what is happening in any given room in your library on any given day.  This view is customizable so you can choose to get a list of what is happening in a room on 1 day, 3 days, or for the whole week.  Please see the example below.

How do I create a Matrix View?

1. Login to EKRooms as an editor
2. Click on the Matrix View link below the small graphical calendar in the upper right hand corner of the screen.
3. Here you can choose which rooms and days you would like to see.  All of the rooms that are in your organization’s setup will display at the top.  Simply click on the check box next to the room(s) you would like to see.

This view is a great way to show what is happening in a room on a day or week.  It can be printed out and hung on the room’s door.

What is the Week(s) View?

The Week(s) view is a concise way to see all of the events happening in your organization during the week.  The events show up in a graphical list by day and have links to more information about the event.

How do I create a Week(s) View?

1. Login to EKRooms as an editor
2. Click on the Week(s) View link below the small graphical calendar in the upper right hand corner of the screen.
3. Here you can see all the events in your library for the current week.  To see what is happening in other weeks, click on the date arrows at the top of the screen.

What is it?

EKRooms Matrix Plus combines the matrix view of EKRooms with a scheduling and request function all into one.  When clicking on Matrix Plus (for staff) or Request a Room (for patrons), EventKeeper will pull up a matrix view of the rooms.  There are options to sort and filter by room and time frame.

How to Request a room as a patron

1. Choose the room and time frame you want to see
2. Click on the boxes under the room name and in the times that you would like to reserve the room.  The cells selected will turn green and say "Request."
3. Click on the "Request a Reservation" button at the bottom of the page.
4. Now the Event Creation forms appears and the date, time, and location are already filled in.  Here you can add a description, contact information, etc.
5. Done!

A note on Patron Requests:

Once a patron submits a request, the reservation will be pending until a staff person approves it.  This process has not changed and is exactly the same as before.

How Do Staff Members Reserve Rooms?

Patrons will click on the Request a Room link as always.  Staff and admins will get a new button at the top of the page that says Matrix Plus.  Click on this button of see the staff view of the matrix.  It is more detailed that the patron view.  The Add a Room Use button will pull up the classic way of scheduling rooms.

What Staff will see?

The Staff view of the EKRooms Matrix Plus is more detailed than the patron view.  Once a staff person is logged in, the matrix will show the event names and contact information for events that are already scheduled.  These cells are simply grayed out in the patron view as seen above.  

The only change is the way to select dates, times, and locations.  Once you pick those, the request form remains the same.