Below is the link you will use to limit the number of days that will display for your patrons on your calendar. You will replace the link to Eventkeeper you use now with this one:
http://www.eventkeeper.com/code/events.cfm?curorg=yourorgcodehere&CurNumDays=30
If you use "30" at the end of the URL, then 30 days will be displayed. You choose the number.
Below is the link you will use to limit the number of days that will display for your patrons on your calendar. You will replace the link to Eventkeeper you use now with this one:
http://www.eventkeeper.com/code/events.cfm?curorg=yourorgcodehere&CurNumDays=30
If you use "30" at the end of the URL, then 30 days will be displayed. You choose the number.
522 Direct Link = www.answerkeeper.com/ek_days_displayedIf you find you are getting logged too quickly, you can extend the timeout value to keep you logged in for as many hours as you like.
Please use caution when setting this value. While it is tempting to set the timeout values high so that you never need to login, it will also mean that an unattended computer can be used by anyone to edit the data for your organization. The timeout value should reflect the amount of time that you might expect to not use the application(s) but still not be done with them.
If you find you are getting logged too quickly, you can extend the timeout value to keep you logged in for as many hours as you like.
Please use caution when setting this value. While it is tempting to set the timeout values high so that you never need to login, it will also mean that an unattended computer can be used by anyone to edit the data for your organization. The timeout value should reflect the amount of time that you might expect to not use the application(s) but still not be done with them.
522 Direct Link = www.answerkeeper.com/ek_sessionHow to set operational hours in EventKeeper and EKRooms
EventKeeper allows you to set the times that your library is open or closed. This includes daily hours of operation and holiday closures. Staff and patrons are notified when they try to book an event outside of operating hours. There are three levels of hours.
Org hours: These are the basic hours of operation for the whole library and are set for the whole year in one go.
Room hours: If your organization uses EKRooms, then you can set up hours for each room if they are different from your organizations operating hours. This is helpful for organizations that have rooms that close 15 minutes before closing or are open very early in the morning before the rest of the building.
Rules: You can set up rules for the organizations that include holiday closures, Sunday closures, or other changes.
Org hours are the hours of operation for your building and can be set up for calendar customers that use EventKeeper or EventKeeper and EKrooms.
1. Login to Eventkeeper as an Admin and click on the Admin Page button at the top of the calendar
2. Under the Organization Information heading, click on the yellow hours button.
3.From the drop down, pick the year you would like to set up hours for and click GO. Then click on the Create Hour Records button.
4. Fill in the hours for your organization in the form. Don't worry if you are closed on Sundays in the summer or have different hours during the school year. After you set up the hours, you can set up a rule that changes certain hours for certain days.
5. Click Add Dates... at the bottom of the page and you have set the hours for the whole year! Repeat steps 1-4 for subsequent years and you can make events in the future.
With EKRooms, you can set the hours of operation for each room in your library. This allows staff and the public (if set up that way) to only reserve rooms when the library is open. This is a great way to allow room bookings for rooms that are open on a different schedule than the library and prevents booking errors ie attempting to book a room as 3AM instead of 3PM.
**Skip this step if the hours for your rooms are the same as the rest of the organization. Setting Org hours is all you need to do.**
Rules for org hours are an easy way to change hours or set closures. Below is an example of how to set up holiday closures, but the same procedure can be used to set up a rule to set up closed sundays for the summer, for example.
1. Login to Eventkeeper as an Admin and click on the Admin Page button at the top of the calendar.
2. Under the Organization Information heading, click on the yellow hours button.
3. Here you will see three options for your org hours, View/Delete hours, Go To Year View, and Go to Rules. Click on Go To Rules. If you do not see these three options and only see a Create Hour Records button, then you need to set the hours for your organization first. To do so, see the first part of thise help entry.
4. Click on Add a Rule and you will see a form come up. Here you will name your rule, set up parameters and then run it. The fields you needs for a holiday closure are below:
5. Click Run Rule
6. Check to make sure the dates that need to be changed are correct and then click Really Run Rule at the bottom of the page. And you are done.
No problem. If you set up hours for your organization in EK, then EKRooms will use those operating hours as the hours for every room.
How to set operational hours in EventKeeper and EKRooms
EventKeeper allows you to set the times that your library is open or closed. This includes daily hours of operation and holiday closures. Staff and patrons are notified when they try to book an event outside of operating hours. There are three levels of hours.
Org hours: These are the basic hours of operation for the whole library and are set for the whole year in one go.
Room hours: If your organization uses EKRooms, then you can set up hours for each room if they are different from your organizations operating hours. This is helpful for organizations that have rooms that close 15 minutes before closing or are open very early in the morning before the rest of the building.
Rules: You can set up rules for the organizations that include holiday closures, Sunday closures, or other changes.
Org hours are the hours of operation for your building and can be set up for calendar customers that use EventKeeper or EventKeeper and EKrooms.
1. Login to Eventkeeper as an Admin and click on the Admin Page button at the top of the calendar
2. Under the Organization Information heading, click on the yellow hours button.
3.From the drop down, pick the year you would like to set up hours for and click GO. Then click on the Create Hour Records button.
4. Fill in the hours for your organization in the form. Don't worry if you are closed on Sundays in the summer or have different hours during the school year. After you set up the hours, you can set up a rule that changes certain hours for certain days.
5. Click Add Dates... at the bottom of the page and you have set the hours for the whole year! Repeat steps 1-4 for subsequent years and you can make events in the future.
With EKRooms, you can set the hours of operation for each room in your library. This allows staff and the public (if set up that way) to only reserve rooms when the library is open. This is a great way to allow room bookings for rooms that are open on a different schedule than the library and prevents booking errors ie attempting to book a room as 3AM instead of 3PM.
**Skip this step if the hours for your rooms are the same as the rest of the organization. Setting Org hours is all you need to do.**
Rules for org hours are an easy way to change hours or set closures. Below is an example of how to set up holiday closures, but the same procedure can be used to set up a rule to set up closed sundays for the summer, for example.
1. Login to Eventkeeper as an Admin and click on the Admin Page button at the top of the calendar.
2. Under the Organization Information heading, click on the yellow hours button.
3. Here you will see three options for your org hours, View/Delete hours, Go To Year View, and Go to Rules. Click on Go To Rules. If you do not see these three options and only see a Create Hour Records button, then you need to set the hours for your organization first. To do so, see the first part of thise help entry.
4. Click on Add a Rule and you will see a form come up. Here you will name your rule, set up parameters and then run it. The fields you needs for a holiday closure are below:
5. Click Run Rule
6. Check to make sure the dates that need to be changed are correct and then click Really Run Rule at the bottom of the page. And you are done.
No problem. If you set up hours for your organization in EK, then EKRooms will use those operating hours as the hours for every room.
EventKeeper has different levels of responsibility for different logins. In the simplest terms, ADMIN logins can add and edit everything including events and global changes. Team logins can add and edit events that belong to their teams. Those exist on opposite ends of the spectrum with a couple other designations in between. Below is a list of login types starting with the most responsibility and ending with the least.
ADMIN login -
This is for calendar admins who are in charge of the look, set up, and functionality of the calendar. This login has the word ADMIN in the team field. Admins can:
JRADMIN-
This login can do almost everything an ADMIN can do almost everything that an ADMIN can do except access the ADMIN page to edit global settings. This login cannot approve patron room requests in EKRooms. This login has JRADMIN in the team field. JRADMINS can:
TEAM login -
This login is for general users of EventKeeper and allows the user to add, edit, and delete events associated with their team. For example, events made by logins with the REFERENCE team can only be edited by other logins that are on the same REFERENCE team or ADMINS and JRADMINS. A login with the CIRC team could not touch that event made by REFERENCE. When making a team login, simply type in the name of the team you want to create in the TEAM field when creating an editor. A team can be called whatever you like. Many libraries have teams like REF, CIRC, CHILDRENS, etc. TEAM logins can:
TEAM*
This login is just like the TEAM logins, but cannot see pending events. To create this login, add an * after the team name ie KN-REFERENCE*. TEAM* logins can:
View Only
This login allows the user to see events that are typically hidden from the public, such as events that are marked at BUSY. It has no editing abilities. It can be part of any team. On the editor creation page, fill in whatever team you like, but set the Editor Post Status as VIEW (NO-POSTING). If VIEW (NO-POSTING) doesn't show up as an option when you are making a new editor, go into ORG INFO and toggle YES to Private Events. Then VIEW will show up.
* View only logins can also see class lists in EKReg.
Patron Request (Room Matrix)
This login is used for patrons when they create their event or room requests. This login happens automatically when a patron clicks on the "Request a Room" or "Request and Event" links. It can only submit a request and cannot edit anything.
EventKeeper has different levels of responsibility for different logins. In the simplest terms, ADMIN logins can add and edit everything including events and global changes. Team logins can add and edit events that belong to their teams. Those exist on opposite ends of the spectrum with a couple other designations in between. Below is a list of login types starting with the most responsibility and ending with the least.
ADMIN login -
This is for calendar admins who are in charge of the look, set up, and functionality of the calendar. This login has the word ADMIN in the team field. Admins can:
JRADMIN-
This login can do almost everything an ADMIN can do almost everything that an ADMIN can do except access the ADMIN page to edit global settings. This login cannot approve patron room requests in EKRooms. This login has JRADMIN in the team field. JRADMINS can:
TEAM login -
This login is for general users of EventKeeper and allows the user to add, edit, and delete events associated with their team. For example, events made by logins with the REFERENCE team can only be edited by other logins that are on the same REFERENCE team or ADMINS and JRADMINS. A login with the CIRC team could not touch that event made by REFERENCE. When making a team login, simply type in the name of the team you want to create in the TEAM field when creating an editor. A team can be called whatever you like. Many libraries have teams like REF, CIRC, CHILDRENS, etc. TEAM logins can:
TEAM*
This login is just like the TEAM logins, but cannot see pending events. To create this login, add an * after the team name ie KN-REFERENCE*. TEAM* logins can:
View Only
This login allows the user to see events that are typically hidden from the public, such as events that are marked at BUSY. It has no editing abilities. It can be part of any team. On the editor creation page, fill in whatever team you like, but set the Editor Post Status as VIEW (NO-POSTING). If VIEW (NO-POSTING) doesn't show up as an option when you are making a new editor, go into ORG INFO and toggle YES to Private Events. Then VIEW will show up.
* View only logins can also see class lists in EKReg.
Patron Request (Room Matrix)
This login is used for patrons when they create their event or room requests. This login happens automatically when a patron clicks on the "Request a Room" or "Request and Event" links. It can only submit a request and cannot edit anything.